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In
This Issue |
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1. Blog Opportunity
2.
Exhibitor Schedule
3. Paperwork Resource
4.
Game Day Theme Info
5. Hotel Information
6.
Electrical & Internet
7. Shipping
Information
8. Attendee Information
9. Tips
& Best
Practices |
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Reserve your room now at the Baltimore
Marriott Waterfront to take advantage of the VAR
rate!
700 Aliceanna Street
Baltimore, MD
21202
(800) 228-9290
Make
your hotel reservation now...
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 Internet & Electrical
Connectivity Information
Electricity is NOT included in
your exhibitor package. If you require electricity
at your booth, you must complete the Marriott
Exhibit A/V Form and fax to the attention
of Matthew Wood at (410)
895-1959. Be certain to include your
booth number so the Marriott may coordinate with
Exhibits, Inc. Additional equipment [LCD screens,
PCs, projectors, etc.] are also available through the
Marriott. See the Marriott
Equipment Rental Form for pricing and
availability.
Internet is available through hardwire
only for exhibits, and is available through the same
Marriott
Exhibit A/V Form.
Marriott
A/V and Equipment Forms...
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 2008 Convention Attendee
Info
Registrants to Date: 65
The pre-registrant
list will be made available to all exhibitors 30 days
prior to the convention. This is a perfect
opportunity to reach out to existing clients who
will be in attendance as well as to identify some
important contacts you want to be on the lookout
for. You can invite your clients to dinner at one
of the many
great restaurants in the Baltimore Harbor
area! Check out this
article on pre-show promotion from TSAE for more
ideas about maximizing your pre-show
play.
The post-registrant list will be made available
within 30 days following the convention.
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Exhibitor Tips &
Resources:
Exhibitor
Magazine Online
Trade Show Exhibitors
Association
Free Tips on Exhibiting,
Pitfalls
to Avoid, and Creating a Winning Booth
Trade Show
Advisor
Tips, Strategies, Give-aways, and Marketing
Ideas
Trade
Show Faux Pas
Article from Inc.
Magazine
9
Conversation Starters
Article from
eZine
Need an overview of the
Virginia real estate market? Take a look at our 10
Things postcard for some sure-fire conversation
starters. Or check out our 5
Facts Postcard for even more up-to-the minute Virginia
market information.
Affiliate
Membership
Let VAR connect you to
REALTORS® across the state! Expand your market reach and
tap into the resources of Virginia's largest trade
association. Lend credibility to your business through
membership in a professional organization and show REALTORS®
that you support their business. Sign
up for state affiliate membership
today!
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Free Advertising Opportunity!
All exhibitors are invited to submit a short blog entry
about your company's products and services. This
entry will be posted on the VAR Convention blog, as well
as linked to VARbuzz.com and your individual listing on
VARconvention.com. Blog entries can be submitted
to Amanda@VARealtor.com.
(Subject to edits.)
Recommended content:
- What's in it for the REALTORS®? Take this
opportunity to show attendees that you understand what
the hot topics are in the market and that you are in
the position to provide them with what they need to
grow their business.
- If you have lots of Virginia clients already,
what's new on your end that existing clients may not
know about?
- If you want to have lots of Virginia
clients, what uniquely qualifies your brand to enhance
REALTOR® business?
- Are you participating as a Game
Day Treasure Hunt sponsor?
Remind attendees to visit your booth to
win additional prizes.
- Are you planning on offering an exciting door
prize? Tell them what they could win by
visiting your booth.
Go to VAR's
Convention & Expo Website...
 Subscribe
to the VAR Convention & Expo RSS feed...
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Don't go nameless
or hungry! Here's your exhibitor
paperwork resource so you can cover all your
bases.
 Each booth space
includes: 2 complimentary registrations, 2 tickets for
each of the Expo Hall lunches, and 2 complimentary drink
tickets for the Expo Hall Reception. Additional
booth workers may attend at a cost of $100 per
person.
1. The SUPPLEMENTAL
CONTRACT must
be completed for all booth workers to ensure nametags
and tickets. SEPTEMBER 1 DEADLINE.
2. Materials
handling [drayage] is provided by Exhibits,
Inc. All advanced shipping MUST go through
Exhibits, Inc. DO NOT SHIP ITEMS DIRECTLY
TO HOTEL. There is no available storage
space for these items and no guarantee that they will be
there when you arrive. You may also order
additional booth items through Exhibits,
Inc .
3. Shipping
from the show is the responsibility of each
vendor. You may pre-arrange for Exhibits,
Inc to transport your items back to Richmond,
VA. Other shipping needs must be taken care of
prior to the show. You may visit
UPS.com to set up a pick-up time from the Marriott
anytime after 3 p.m. Saturday, September 27.
SAVE ON AIR SHIPPING! Register
your UPS account number with VAR and receive 10 percent off
Next Day Air packages, 10percent off 2nd Day Air A.M. and 20
percent off Worldwide Express packages. E-mail Amanda@VARealtor.com
to secure your discounted shipping rate! (Account
numbers must be registered by September 1, 2008 to be
eligible for discounts.)
4. Electricity
and internet is outlined in the
sidebar. For complete pricing, please review the
Marriott
Exhibit A/V & Equipment Form. Electricity
and internet must be arranged directly with the Marriott
prior to the event to ensure connectivity.
Visit
the Exhibitor Home Page... |
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Exhibitor
Schedule
Thursday, September
25
3-8 p.m. Move-in
8 p.m. Expo Hall
Closed; Dinner on own
Friday, September 26
8-11
a.m. Move-in**
11 a.m.-12 p.m. Exhibitor
Lunch Hour
12 p.m. Lunch in Expo Hall for
Attendees
12-7 p.m. Expo Hall Open
5:30-7 p.m.
Expo Opening Cocktail Reception
7 p.m. Expo Hall
Closed; Dinner on own
Saturday, September
27
7:30-8 a.m. Exhibitor Breakfast
8-10
a.m. Expo Hall Open
8-10 a.m. Continental Breakfast
in Expo Hall for Attendees
10 a.m.-12 p.m. Expo Hall
Closed/Exhibitor Break
12-30 p.m. Expo Hall
Open**
2:30-3 p.m. Expo Door Prize Rally
& Giveaway
3-5 p.m. Exhibitor Move-out
Print version of exhibitor schedule...
**EXHIBITORS: Adherence to the
move-in schedule is mandatory. Exhibitors arriving
late who have not contacted VAR with special
circumstances may forfeit booth space if not set-up
by 11 a.m. Friday, September 26. NO-SHOWS
are absolutely discouraged and are not eligible for
refunds of any kind. Early breakdown is also
strongly discouraged. Thank you for your
professionalism. |
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Game Day at the Diamond: VAR's
2008 Expo Theme!
 This
year, as we look out the windows of our rooms in the
Marriott, we cannot help but be excited by the sight of
Camden Yards, home of the Baltimore Orioles Major League
Baseball team! In keeping with the Perfect
Opportunities diamond theme, the 2008 trade expo
will reflect the spirit of a different diamond, one that
will offer attendees a chance to participate
in some fun and games to break up meetings and
continuing education classes. Exhibitors: get out
your sports memorabilia and get ready to help our
tradeshow attendees run the bases - or at least through
the aisles - of this year's expo! Need some great
ideas for your booth? Think about:
- Baseball caps with your company's
name
- Games you can play in your booth -
that's always a surefire way to draw a
crowd!
- Team uniforms, umpire outfits, fan
gear
- Foam fingers, pom poms, sports-themed
give-aways
- Baseball or other sports ball-shaped
cookies
- Cracker Jacks or sports-trivia
fortune cookies
Google
search for baseball theme ideas... |
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